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In a moment when digital transformation is not just a luxury but a necessity, finding the right tools to bridge gaps and enhance efficiency is crucial. The University of Venda has emerged as a remarkable success story in digital transformation, becoming a prolific user of Adobe Sign to transition from manual, paper-based processes to a seamless digital workflow.
Adobe Acrobat Sign is a revolutionary e-signature solution designed to keep pace with modern needs and lead the charge in the South African higher education space. As an Adobe Platinum Reseller and the only Education Elite Partner in Africa, Learning Curve has helped the University of Venda and proudly supported its transformative journey through dedicated training and continuous support.
We recently interviewed the University of Venda’s ICT Director, Mr Sam Khoza, on this crucial initiative.
Before implementing Adobe Sign, the university’s document approvals were entirely manual, involving physical signatures and file transfers. Mr Khoza describes the challenges this process posed:
“We were using the manual process, preparing the documents, printing them, putting them in files, and moving from office to office. It used to take maybe two weeks to get approvals.”
This old-fashioned method is all too common in organisations that have not digitised their operations. It is cumbersome, time-consuming, and ultimately inefficient. It’s not just a lack of inefficiency. There is even a potentially more significant problem. In today’s digital world, security is a significant challenge when cyber threats are rampant. Mr Khoza explains, “Security was not strong, as files were left exposed in offices. Confidentiality was compromised, as anyone could easily copy sensitive information.”
Manual processes in a digital world can significantly slow down an organisation by creating unnecessary delays, bottlenecks, and inefficiencies. These outdated methods drain valuable resources, hinder quick decision-making, and negatively impact productivity and responsiveness in rapidly changing environments.
Recognising efficiencies, the university went about looking for a solution in the software market. Mr Khoza explains, “We were looking for scalable and flexible solution, and fortunately enough, the Adobe Sign solution met our needs, then we needed to fast track that quickly and implement it at our university.”
The beauty of Adobe Acrobat Sign is that it is both scalable and flexible. Whether organisations need basic solutions or advanced functionalities, it is designed to handle varying transaction volumes without a hiccup. The seamless workflows deliver consistent results. With Adobe Acrobat Sign’s e-signatures, staff can effortlessly create, send, and track documents, streamlining processes and reducing administrative overhead. This boosts efficiency and ensures a consistent outcome across various departments.
Mr Khoza emphasises the immediate benefits of the integration, “Adobe Acrobat Sign is working wonderfully for the university. Now executives can sign documents from anywhere—whether they’re in the US, Europe, or at home—using a mobile device or laptop.”
University staff have quickly embraced Adobe Acrobat Sign’s workflow capabilities, starting with senior executives. Mr Khoza comments, “Some executives said, ‘You have made my day. I don’t need my secretary to do this anymore.’ Now, almost everyone within the institution uses Adobe Sign.”
Adobe Sign significantly boosted operational efficiency and reduced costs. Mr Khoza confirms: “Emergency approvals now take just two minutes instead of weeks. There’s no more printing, significantly reducing printing and paper costs.”
Emergency approvals are exactly that—urgent matters requiring swift action. By effectively unblocking these with Adobe Acrobat Sign, institutions can respond quickly and decisively, greatly enhancing their operational efficiency and ability to manage critical situations.
“Now, you simply push approvals through the workflow and quickly address any ICT emergencies as needed. With this tool, we’ve seen significant improvements in our business, eliminating delays.”
In the past year alone, the university digitally transacted a high volume of documents, dramatically cutting down on manual processing and saving time. Security also vastly improved with Adobe Acrobat Sign’s audit trail feature. Mr Khoza explains, “Everything is transparent. If there’s a query, the audit log clearly shows who signed each document.”
As soon as the university made the decision to procure Adobe Acrobat Sign, it was Learning Curve’s time to step up by providing expert product training and implementation. Learning Curve facilitated smooth transitions from outdated methods to modern, digital processes through meticulous mapping, planning, and personalised training.
Learning Curve’s partnership was pivotal. Mr Khoza praises the collaboration, “We have the best relationship with Learning Curve. Whenever we engage with them, we always receive attention and prompt responses. Our partnership is mutual and growing every day.”
Through extensive training sessions, Learning Curve ensured seamless adoption across the university. “Training sessions helped us immensely. Learning Curve has done a wonderful job,” Mr Khoza affirms.
The University of Venda’s successful adoption of Adobe Acrobat Sign, guided and supported by Learning Curve, shows the gains digital transformation initiatives can achieve. Mr Khoza says in closing, “I would definitely recommend Adobe Sign to anyone looking for a solution like this. We have benefited greatly and continue to do so.”
Adobe Acrobat Sign is a game-changer for modern operations in the form of an e-signature solution. It caters to diverse sectors, including small and large educational institutions, and it is user-friendly enough to maximise all technical levels.
Championed and efficiently implemented by Learning Curve, a premier South African software company, Adobe Acrobat Sign paves the way for a present and future where transactions are swift and straightforward.
To discover how Adobe products can transform your institution, reach out to our trusted education team today.
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“I’m always seeking the next big thrill”
Me in a word: Exploratory
The first 21 years of my life were a mix of travel, sports and chasing academic excellence. As a child, I enjoyed jet skiing, bungee jumping and a few venomous pets. I’m still always seeking the next big thrill, like rock climbing and cave exploration.
Since leaving university and surviving the COVID years, I’ve developed my skills across different fields, from education to private healthcare, with a keen interest in human biology and education.
To relax, I watch old war movies or series, and shows like Sons of Anarchy and The Wire. Cooking was a big part of my childhood and I’d always help my parents prepare meals. I’ll bake anything with chocolate!
My wilderness survival buddy would be my dad. He’s a DIY expert, with basic wilderness survival skills. I once had a narrow escape outdoors: Venturing off the path on a solo hike, roasting in midday sun, suffering from dehydration, leg cramps and an encounter with a juvenile cobra. (I survived.)
Some everyday things that really annoy me are the morning traffic rush – and people being indecisive at the drive-thru window.
My bucket list destinations? Thailand, for rock climbing and base jumping, and Burma, for Lethwei (Burmese bare-knuckle boxing).
I think the human race needs a greater focus on work-life balance. Spending more time enjoying the little things, whether sport, art or music would help everyone live better, more fulfilling lives.
If I could change the law, I’d ban farm-raised lion hunting, and I’d allow a years’ paid parental leave for all new parents.
Outside of work, I juggle sports, cooking and taking my dogs out for regular walks.
My work family is supportive and engaging, always available to bounce ideas or chat. Learning Curve is the best work family ever, with an unparalleled culture. I like the freedom and flexibility to explore new and creative avenues – and the endless coffee (Yay!)
Medical Education Solutions Specialist
“Every day is different.”
Me in a word: Outgoing
I grew up in KZN, often barefoot in the bush, or soaking up the Durban sunshine. Our home was loud, with four daughters and weird and wonderful pets, and my love for performing means I have a large, bubbly, personality.
I wanted to be a singer and actress, then a vet. I moved to Cape Town to study Anatomy and completed an M.Sc at Stellenbosch University, then joined Learning Curve, where I work with 3D Anatomy software, Primal Pictures.
In my free time I like hiking, running, and yoga – and I’ve taught myself to play the ukulele. I recently started busking and people did tip me. (Was that their way of begging me to stop?)
Home entertainment? OK, this is embarrassing but I love the kind of reality shows which I fondly refer to as ‘trash TV’. I’m a vegetarian and love veggies, but also a classic mac and cheese with a parmesan crust.
I’m a cat person – my cat is my baby. I like the feline independence, and contrary to popular belief, they can be very friendly and loving.
Australia’s top of my bucket list; I was a huge Steve Irwin fan as a child and I’d love to visit the family’s zoo. I’d also love to spend more time exploring the spectacular nature that South Africa has to offer, and learn more musical instruments.
If I was in charge, there’d be a law against chewing with your mouth open, and one act of kindness every day would be compulsory. Kindness and compassion are what the world needs now.
I’m very lucky to be part of the wonderful Learning Curve education team. We’re passionate about our work and we’re loud and energetic, always having lots of fun with our clients around the country. This is a family that I love being a part of. Every day is different, which keeps things fun and exciting. Our team is full of knowledgeable people – I’m constantly learning new things from my colleagues.
My favourite office snack? Peanuts.
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